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Knox College logoKnox College Library Policies and Procedures

Alma Acquisitions

General Notes

Vendors

  • The Knox College Library has almost 600 different Vendors in Alma because that information was transferred from Voyager.
  • To reduce the number of "Active" vendors, all vendors that have not been used since 2018 or later have been deactivated. Some may still be in business, so be sure to search ALL Vendors, if a Vendor is not found in the Active list of vendors.

Ledgers and Funds

Currently the Budget for the Library is divided into 2 Ledgers: Annual Budget and Library Restricted Funds. 

The Annual Budget operates on a Fiscal year that falls from July 1 to June 30 of the following year, designated by the year in which the budget ends. (So the July 1, 2023 - June 30, 2024 is the FY2024 budget).

The Library Restricted funds are a little bit different. They are set up to operate from July 1 to June 30, but not all of them do

  • The Campbell Collection only has funds every other year (odd Fiscal Years). 
  • The Bancroft Pierce fund does not release funds until Oct or Nov, and those funds can be spent through July 31. In order to keep spending the funds in July, the Grace period for spending in the Bancroft Pierce fund needs to be set to 30 days in Alma.