Library Services for Faculty: Ordering Library Materials

How to order books, how to put items on reserve, how to schedule a library workshop for your course and more!

Ordering Books & Films

Faculty in each department or program may select materials based on the curricular needs of their department. The collection is meant to support student coursework and student research.

Each department appoints a faculty member to be their representative to the Library. This person can coordinate orders for the department, but individual faculty can also submit orders directly to the library.

Each department also has a librarian assigned to be their liaison. You liaison can help you with questions you have about ordering or if you would like assistance identifying titles in certain subject areas or formats that are available for purchase.

Placing orders

Orders can be submitted via email to liborders@knox.edu or you may fill out the online Materials Request form.  Please do not send orders to your liaison.

Please submit orders 3 weeks before they are needed. See below for Rush orders. Ordering materials for a library involves a lot more than when you order something at home--purchase orders, invoice processing, cataloging, labeling etc. And also we may receive 50 or more orders in one day and also receive 50 or more shipped items in one day. 

Questions or requests for information on titles should be directed to your librarian liaison or to Sharon Clayton. All orders should include:

  • Author & title at a minimum, and a full citation when known. Please never provide only a link to the title information. If you are providing a link, please still provide the full title in the order itself.
  • Format preferred for books - print or digital.
  • Price when known.
  • Faculty name or initials.
  • Department name.
  • Term or date needed by.

Rush orders: 

Any orders needed in less than 3 weeks should be indicated as RUSH.
Please keep RUSH Orders to a minimum.  If every order we receive is RUSH, then it becomes difficult for us to provide this service.
RUSH orders should be sent to liborders@knox.edu.

Rush orders should include:

  • RUSH written on the order
  • Date needed by--if an exact date is not known, still indicate either a number of days or weeks or the specific term.
  • If the item is a FILM - please provide your planned show date
  • Author & title at a minimum, and a full citation when known. Please do not provide just a link.
  • Format preferred for books - print or digital.
  • Faculty name or initials.
  • Department name.

Checking on orders

Contact your librarian liaison or Sharon Clayton (x7249) to check on an order or if you have any questions.

Films

  • Films should also be ordered 3 weeks in advance of need whenever possible
  • Film orders should include planned show dates if there is a class showing
  • Also please indicate if you want the film to be:
    • Put on hold for you to check out
    • Put on hold for a course - provide course no.

Reference books

Major reference books or sets that cover broad subject areas are usually purchased with funds allocated specially for that purpose, and are usually chosen by the reference librarians. If you would like to recommend a reference title, please send that recommendation to your librarian liaison. Reference works covering narrow subject specific topics can be selected by faculty in the same way as other titles.

Recommending titles outside your departmental area

If you know of a title the library should have, but which falls outside your department's subject areas, you can recommend it by either contacting someone in a department under whom it would more logically fall or you can send a recommendation to the Library Director, Jeff Douglas (Box #227).

Big ticket items

Sometimes items are just too expensive to go through as a departmental order. If you would like us to consider something that is over $200, please contact your librarian liaison, and provide as much information as you can as to why the resource is needed for your students. The Library Director will review these requests in conjunction with the subject liaison. In a case like this we may look for special funds that can be used to acquire the item(s).

Requesting New Journals

The library’s individual periodical subscriptions (both print & online) are currently frozen.

We currently have over 12,000 journal subscriptions, the majority of which are online, but we realize this is a small number compared to what is available at a Research University. The library provides acces to many large full text journal packages, and we have dropped some high priced individual titles to provide funds for purchasing individual articles as needed.

Changes to our periodical holdings can still be recommended.

  • Individual titles can only be added if a title of an equivalent cost is eliminated. 
  • Recommendations for changes must come from the department, and are then subject to approval by the Director of the Library, Jeff Douglas
  • Subscriptions are pre-paid in July, so changes can only be made for the following year
    • For example approved changes made in 2013-2014 would be effective for FY 2014-2015.   
    • Spring is a good time to recommend changes
  • Titles under $250 / year can be added using Book funds and these additions can be immediate.

If your department wishes to review its periodical list you can contact your liaison for a list of currently subscribed titles with prices.

You can also request pricing for new titles you are considering from your librarian liaison or from Sharon Clayton.